2017-2018 Calendar

Academic Regulations

I. RESPONSIBILITIES OF STUDENTS

Students are responsible for making themselves familiar with the information in the Calendar. Remember: a minimum first installment or deferral of fees must be paid before a student is considered registered. Please refer to the Fees and Expenses section of this Calendar.

Responsibilities of Students with Regard to the Use of Computer Facilities

These regulations are designed to promote an atmosphere in which all students can pursue their academic programs, as well as discourage waste of computer resources. Violators are subject to having all their U of T computer accounts closed down, and/or other disciplinary action under the provisions of the University of Toronto Code of Student Conduct. Maintaining the integrity of the Faculty's computer facilities is everyone's responsibility. If you see an individual using computer equipment anywhere in this Faculty in a manner that you believe to be inconsistent with the regulations, please record the time, date, room number, workstation number (if in a facility with more than one terminal or computer) and the exact nature of the offence (description of what is being displayed). Send the information to the Director, Engineering Computing Facility, Engineering Annex Room 206 or send an email to office@ecf.utoronto.ca. The Director will then determine the identity of the user and the type of activity in which the user was engaged at the time it was recorded.

II. DEFINITIONS OF TERMS

1. Sessions

The academic program consists of a consecutive sequence of sessions. There are three sessions per academic year:
  - Fall Session (September - December)  - Winter Session (January - April)  - Summer Session (May - August)

With permission of the responsible division or department, courses may be taken in summer sessions. The evaluation period for the purpose of promotion is the Fall Session or the Winter Session.

The notations 1F, 1W, 2F, 2W, etc., are used to represent the Fall Session and the Winter Session for the respective year of study.

2. Sessional Averages

a) Fall Session Average
The Fall Session Average is calculated on the basis of all Fall Session courses in which the student is enrolled. The weighting factor for each course is the number of weight units assigned to it. Full-year courses are not included in the calculation of the Fall Session Average. These courses are identified as “IPR” on the student’s record in the Fall Session.

b) Winter Session Average
The Winter Session Average is calculated on the basis of all Winter and full-year courses in which the student is enrolled. The weighting factor for each course is the number of weight units assigned to it. The results of full-year courses are included in the Winter Session Average with a weight equal to the sum of the Fall and Winter Session weights.

3. Course Marks and Grades

The following course marks and grades relate to the performance of a student in the work of a particular course. A course grade or mark should not be interpreted as an assessment of status within a program of studies since this is determined by the Promotional Regulations set out in Section III, IV and V. In particular, please refer to Section III, Part 8 regarding credit for courses.

The equivalents of the Numerical Scale of Marks in the refined Letter Grade Scale and the Grade Point Value are as follows:  

 * The grade point values below apply to marks earned in individual courses; grade point averages are weighted sums of the grade points earned (see below), and thus do not necessarily correspond exactly to the scale below. For example, a B+ average would include grade point averages from 3.20 to 3.40, while the lowest B- average would be 2.50.

Numerical Scale of Mark Letter Grade Refined Grade Point Value
90-100 A+ 4.0
85-89 A 4.0
80-84 A- 3.7
77-79 B+ 3.3
73-76 B 3.0
70-72 B- 2.7
67-69 C+ 2.3
63-66 C 2.0
60-62 C- 1.7
57-59 D+ 1.3
53-56 D 1.0
50-52 D- 0.7
0-49 F 0.0

4. Grade Point Average

Note: the Faculty of Applied Science and Engineering does not promote students on the basis of the GPA but on the basis of the weighted sessional average.

The Grade Point Average is the weighted sum of the grade points earned, divided by the number of courses in which grade points were earned.

Courses noted “AEG” are not included in the average, nor are transfer credits, courses taken elsewhere on a Letter of Permission, nor courses designated as “extra.”

Three types of grade point averages are shown on the Official Student transcript:

 • The Sessional GPA (SGPA) is based on courses taken in a single session (Fall, Winter or Summer)
 • The Annual GPA (AGPA) is based on courses taken in the Fall-Winter Sessions
 • The Cumulative GPA (CGPA) takes into account all courses taken for degree credit in the Faculty

5. Non-grade Symbols

The following non-grade symbols may appear on grade reports and transcripts instead of course marks and /or equivalent letter grades. They have no grade point or term sessional average values:

  • AEG - Aegrotat standing granted on the basis of session work and medical or similar evidence where the student was not able to write the final examination in the course. AEG is assigned by a division upon approval of a student's petition. It carries credit for the course but is not considered for averaging purposes.
 • CR/NCR – Credit/No Credit. Used to report results for academic requirements such as practical experience, English proficiency, field camps, etc. The grades CR and NCR have no numerical equivalence and are not included in the calculation of Sessional Averages.
 • DNW - Did not write/did not attend/did little work (when used as final course result, DNW is assigned by the instructor and must be changed to another grade/symbol during the divisional grade review.
 • GWR  - Grade withheld pending review under the Code of Behaviour on Academic Matters.
 • IPR  - (Course) in progress.
 • LWD - Permitted to withdraw from a course without academic penalty. Applies only to courses taken as humanities and social science electives, complementary studies or free electives from the Faculty of Arts and Science (See VII, 8).
 • NGA - No grade available.
 • SDF - Standing deferred on the basis of incomplete course work because of medical or similar reasons (to be replaced by a regular mark before the expiry of a specified extension period).
 • WDR - Granted privilege of late withdrawal without academic penalty from a course caused by circumstances beyond the student’s control.

The following non-grade statements may appear on grade reports and transcripts in conjunction with the course mark and letter grade:

 • Assessed - Indicates that an assessed mark has been granted through petition to the Committee on Examinations on the basis of session work and medical or similar evidence.
 • EXT - Extra course - Not for degree credit; course has no effect on status or grade point average. Refer to section VII., 9. Promotion Regulations.

 • INC (incomplete) - Notwithstanding the mark obtained by a student in a course, the instructor may report the designation "incomplete" in addition to the student’s final course mark, if:
       a)  a student has not made a reasonable attempt to complete major session assignments, projects laboratories, tutorials or the thesis, and 
       b)  the instructor has made a reasonable effort to inform the student as early as possible in the session that an important part of the session work is incomplete. If the instructor’s report is confirmed by the Committee on Examinations, the student will be required to clear the incomplete status to receive credit for the course, although the original course mark will not be altered. 
  
An incomplete status may be cleared by obtaining an evaluation of 50% or greater on the required course work which must be completed within a time period specific by the professor but not later than the end of the next corresponding session. A student who does not clear an incomplete course designation in the manner prescribed above will not receive credit for the course and the result will be treated as an F grade, i.e., Regulation IV-8 pertaining to the repeating or replacing of courses with F grades will apply.

III. UNIVERSITY OF TORONTO POLICIES AND GUIDELINES

RESOURCES

All University policies can be found at www.governingcouncil.utoronto.ca/Governing_Council/Policies.htm.

Those which are of particular importance to students are:
  -Policy on Access to Student Academic Records
  -Code of Behaviour on Academic Matters
  -Code of Student Conduct 
  -University Assessment and Grading Practices Policy  
  -Policy on Official Correspondence with Students

More information about students’ rights and responsibilities can be found at:

http://www.viceprovoststudents.utoronto.ca/publicationsandpolicies/rights-and-responsibilities.htm

DISCIPLINE

A) Academic
Code of Behaviour on Academic Matters
The Governing Council of the University of Toronto has approved a Code of Behaviour on Academic Matters, which applies to students and members of the teaching staff of the University. The full text of the Code is available from the Office of the Registrar, however, excerpts are shown below for convenience. Where ever in this Code an offence is describe as depending on ‘knowing’, the offence shall likewise be deemed to have been committed if the person ought reasonably to have known.

Academic Offences
The University and its members have a responsibility to ensure that a climate that might encourage, or conditions that might enable cheating, misrepresentation or unfairness not be tolerated. To this end, all must acknowledge that seeking credit or other advantages by fraud or misrepresentation, or seeking to disadvantage others by disruptive behaviour is unacceptable, as is any dishonesty or unfairness in dealing with the work or record of a student.

It shall be an offence for a student knowingly:
a) to forge or in any other way alter or falsify any document or evidence required by University, or to utter, circulate or make use of any such forged, altered or falsified document, whether the record be in print or electronic form;
b) to use or possess an unauthorized aid or aids or obtain unauthorized assistance in any academic examination or session test or in connection with any other form of academic work;
c) to personate another person, or to have another person personate, at any academic examination or session test or in connection with any other form of academic work;
d) to represent as one’s own any idea or expression of an idea or work of another in any academic examination or session test or in connection with any other form of academic work, i.e. to commit plagiarism;
e) to submit, without the knowledge and approval of the instructor to whom it is submitted, any academic work for which credit has previously been obtained or is being sought in another course or program of study in the University or elsewhere;
f) to submit any academic work containing a purported statement of fact or reference to a source which has been concocted.

It shall be an offence for a faculty member knowingly:
a) to approve any of the previously described offences;
b) to evaluate an application for admission or transfer to a course or program of study by reference to any criterion that is not academically justified.
c) to evaluate academic work by a student by reference to any criterion that does not relate to its merit, to the time within which it is to be submitted or to the manner in which it is to be performed.

It shall be an offence for a faculty member and student alike knowingly:
a) to forge or in any other way alter or falsify any academic record, or to utter, circulate or make use of any such forged, altered or falsified record, whether the record be in print or electronic form;
b) to engage in any form of cheating, academic dishonesty or misconduct, fraud or misrepresentation not herein otherwise described, in order to obtain academic credit or other academic advantage of any kind. A graduate of the University may be charged with any of the above offences committed knowingly while he or she was an active student, when, in the opinion of the Provost, the offence, if detected, would have resulted in a sanction sufficiently severe that the degree would not have been granted at the time that it was.

Parties to Offences
Every member is a party to an offence under this Code who knowingly:
i) actually commits it;
ii) does or omits to do anything for the purpose of aiding or assisting another member to commit the offence;
iii) does or omits to do anything for the purpose of aiding or assisting any other abets, counsels, procures or conspires with another member to commit or be a party to an offence; or
v) abets, counsels, procures or conspires with any other person who, if that person were a member, would have committed or have been a party to the offence.
Every party to an offence under this Code is liable upon admission of the commission thereof, or upon conviction, as the case may be, to the sanctions applicable to that offence. Every member who, having an intent to commit an offence under this Code, does or omits to do anything for
the purpose of carrying out that intention (other than mere preparation to commit the offence) is guilty of an attempt to commit the offence and liable upon conviction to the same sanctions as if he or she had committed the offence. When a group is found guilty of an offence under this Code, every officer, director or agent of the group, being a member of the University, who directed, authorized or participated in the commission of the offence is a party to and guilty of the offence and is liable upon conviction to the sanctions provided for the offence.

Procedures
Note: Where a student commits an offence, the Faculty in which the student is registered has responsibility over the student in the matter.
a) Where an instructor has reasonable grounds to believe that an academic offence has been committed by a student, the instructor shall so inform the student immediately after learning of the act or conduct complained of, giving reasons, and invite the student to discuss the matter.
Nothing the student says in such a discussion may be used nor may be receivable in evidence against the student.
b) If after such discussion, the instructor is satisfied that no academic offence has been committed, he or she shall so inform the student and no further action shall be taken in the matter by the instructor, unless fresh evidence comes to the attention of the instructor, in which case he or she
may again proceed in accordance with (a) above.
c) If after such discussion, the instructor believes that an academic offence has been committed by the student, or if the student fails or neglects to respond to the invitation for discussion, the instructor shall make a report of the matter to the department chair or through the department chair
to the Dean.
d) When the Dean or the department chair, as the case may be, has been so informed, he or she shall notify the student in writing accordingly, provide him or her with a copy of the Code and subsequently afford the student an opportunity for discussion of the matter. In the case of the Dean being informed, the chair of the department and the instructor shall be invited by the Dean to be present at the meeting with the student. The Dean shall conduct the interview.
e) Before proceeding with the meeting, the Dean shall inform the student that he or she is entitled to seek advice, or to be accompanied by counsel at the meeting, before making, and is not obliged to make, any statement or admission, but shall warn that if he or she makes any statement of admission in the meeting, it may be used or be receivable in evidence against the student in the hearing of any charge with respect to the offence or alleged offence in question. The Dean shall also advise the student, without further comment or discussion, of the sanctions that may be imposed (see Sanctions below) that the Dean is not obliged to impose a sanction but may instead request that the Provost lay a charge against the student. Where such advice and warning have been given, the statements and admissions, if any, made in such a meeting may be used or received in evidence against the student in any such hearing.
f) If the Dean, on the advice of the department chair and the instructor, or if the department chair on the advice of the instructor, subsequently decides that no academic offence has been committed and that no further action in the matter is required, the student shall be so informed in writing and the student’s work shall be accepted for normal evaluation or, if the student was prevented from withdrawing from the course by the withdrawal date, he or she shall be allowed to do so. Thereafter, the matter shall not be introduced into evidence at a Tribunal hearing for another offence.
g) If the student admits the alleged offence, the Dean or the department chair may either impose the sanction(s) that he or she considers appropriate (see Sanction below) or refer the matter to the Dean or Provost, as the case may be, and in either event shall inform the student in writing accordingly. No further action in the matter shall be taken by the instructor, the department chair or the Dean if the Dean imposes a sanction.
h) If the student is dissatisfied with a sanction imposed by the department chair or the Dean, as the case may be, the student may refer the matter to the Dean or Provost, as the case may be, for consideration.
i) If the student does not admit the alleged offence, the Dean may, after consultation with the instructor and the department chair, request that the Provost lay a charge against the student. If the Provost agrees to lay a charge, the case shall then proceed to the Trial Division of the Tribunal.
j) Normally, decanal procedures will not be examined in a hearing before the Tribunal. A failure to carry out the procedures referred to in this Section, or any defect or irregularity in such procedures, shall not invalidate any subsequent proceedings of or before the Tribunal, unless the chair of the hearing considers that such failure, defect or irregularity resulted in a substantial wrong, detriment or prejudice to the accused. The chair will determine at the opening of the hearing whether there is going to be any objection to defect, failure or irregularity.
k) No degree, diploma or certificate of the University shall be conferred or awarded, nor shall a student be allowed to withdraw from a course from the time of the alleged offence until the final disposition of the accusation. However, a student shall be permitted to use University facilities while a decision is pending, unless there are valid reasons for the Dean to bar him or her from a facility. When or at any time after an accusation has been reported to the Dean, he or she may cause a notation to be recorded on the accusation, to indicate that the standing in a course and/or the student’s academic status is under review. A student upon whom a sanction has been imposed by the Dean or the department chair or who has been convicted by the Tribunal shall not be allowed to withdraw from a course so as to avoid the sanction imposed.
l) A record of cases disposed and of the sanctions imposed shall be kept in the academic unit concerned and may be referred to by the Dean in connection with a decision to prosecute, or by the prosecution in making representations as to the sanction or sanctions to be imposed by the Tribunal, for any subsequent offence committed by the student. Information on such cases shall be available to other academic units upon request and such cases shall be reported by the Dean to the Secretary of the Tribunal for use in the Provost’s annual report to the Academic Board. The Dean may contact the Secretary of the Tribunal for advice or for information on cases disposed of by the Tribunal.
m) Where a proctor or invigilator, who is not a faculty member, has reason to believe that an academic offence has been committed by a student at an examination or test, the proctor or invigilator shall so inform the student’s Dean or department chair, as the case may be, who shall proceed as if he or she were an instructor, by analogy to the other provisions of this section.
n) In the case of alleged offences not covered by the procedures above and not involving the submission of academic work, such as those concerning forgery or uttering, and in cases involving cancellation, recall or suspension of a degree, diploma or certificate, the procedure shall be
regulated by analogy to the other procedures of this section.

Divisional Sanctions
1. In an assignment worth 10% or less of the final grade, the department chair may handle the matter if:
i) the student admits guilt; and
ii) the assignment of a penalty is limited to at most a mark of zero for the piece of work.
If the student does not admit guilt, or if the department chair chooses, the matter shall be brought before the Dean.
2. One or more of the following sanctions may be imposed by the Dean where a student admits to the commission of an offence:
a) an oral and/or written reprimand;
b) an oral and/or written reprimand and, with the permission of the instructor, the resubmission of the piece of academic work, in respect of which the offence was committed, for evaluation. Such a sanction shall be imposed only for minor offences and where the student has committed no previous offence;
c) assignment of a grade of zero or a failure for the piece of academic work in respect of which the offence was committed;
d) assignment of a penalty in the form of a reduction of the final grade in the course in respect of which the offence was committed;
e) denial of privileges to use any facility of the University, including library and computer facilities;
f) a monetary fine to cover the costs of replacing damaged property or misused supplies in respect of which the offence was committed;
g) assignment of a grade of zero or a failure for the course in respect of which the offence was committed;
h) suspension from attendance in a course or courses, a program, an academic division or unit, or the University for a period of not more than twelve months. Where a student has not completed a course or courses in respect of which an offence has not been committed, withdrawal from
the course or courses without academic penalty shall be allowed.
3. The Dean shall have the power to record any sanction imposed on the student’s academic record and transcript for such length of time as he or she considers appropriate. However, the sanctions of suspension or a notation specifying academic misconduct as the reason for a grade of
zero for a course shall normally be recorded for a period of five years.
4. The Provost shall, from time to time, indicate appropriate sanctions for certain offences. These guidelines shall be sent for information to the Academic Board and attached to the Code as Appendix ‘C’.

Tribunal Sanctions
1. One or more of the following sanctions may be imposed by the Tribunal upon the conviction of any student:
a) an oral and/or written reprimand;
b) an oral and/or written reprimand and, with the permission of the instructor, the resubmission of the piece of academic work, in respect of which the offence was committed, for evaluation. Such a sanction shall be imposed only for minor offences and where the student has committed no
previous offence;
c) assignment of a grade of zero or a failure for the piece of academic work in respect of which the offence was committed;
d) assignment of a penalty in the form of a reduction of the final grade in the course in respect of which the offence was committed;
e) denial of privileges to use any facility of the University, including library and computer facilities;
f) a monetary fine to cover the costs of replacing damaged property or misused supplies in respect of which the offence was committed;
g) assignment of a grade of zero or a failure for any completed or uncompleted course or courses in respect of which any offence was committed;
h) suspension from attendance in a course or courses, a program, an academic division or unit, or the University for such a period of time up to five years as may be determined by the Tribunal. Where a student has not completed a course or courses in respect of which an offence has not been committed, withdrawal from the course or courses without academic penalty shall be allowed;
i) recommendation of expulsion from the University. The Tribunal has power only to recommend that such a penalty be imposed. In any such case, the recommendation shall be made by the Tribunal to the President for a recommendation by him or her to the Governing Council. Expulsion shall mean that the student shall be denied any further registration at the University in any program and his or her academic record and transcript shall record permanently this sanction. Where a student has not completed a course or courses in respect of which an offence has not been committed, withdrawal from the course or courses without academic penalty shall be allowed. If a recommendation for expulsion is not adopted, the Governing Council shall have the power to impose such lesser penalty as it sees fit.
j) (i) recommendation to the Governing Council for cancellation, recall or suspension of one or more degrees, diplomas or certificates obtained by any graduate; or
ii) cancellation of academic standing or academic credits obtained by any former student who, while enrolled, committed any offence which if, detected before the granting of the degree, diploma, certificate, standing or credits would, in the judgement of the Tribunal, have resulted in a conviction and the application of a sanction sufficiently severe that the degree, diploma, certificate, standing, credits or marks would not have been granted.
2. The hearing panel shall have the power to order that any sanction imposed by the Tribunal be recorded on the student’s academic record and transcript for such length of time as the jury considers appropriate.
3. The Tribunal may, if it considers appropriate, report any case to the Provost who may publish a notice of the decision of the Tribunal and the sanction or sanctions imposed in the University newspapers, with the name of the student withheld

www.governingcouncil.utoronto.ca/policies/behaveac.htm

 

IV. OFFICERS OF THE UNIVERSITY

 A list of officials of the University of Toronto can be found on the Governing Council website at governingcouncil.utoronto.ca.

V. ACADEMIC PROGRAM LOAD

Please note: program load may vary by year of study and program. 

The normal full academic load is 2.50 credits per session. Students in second or higher years may, in exceptional cases, increase their academic load to a maximum of 3.00 credits. Full-time students may take a CS or HSS elective course in any term starting in the summer after their initial registration, and subject to the rule above.

Part-time students may take a CS or HSS elective course in any term. Students taking a full-year core course will not be allowed to drop this course in the Winter Session. A full-time student may reduce their academic load below the full academic load by 0.50 credits by dropping a CS, HSS or technical/free elective course if it is possible to take the same or a replacement course in a summer or subsequent session. It is recommended that a student consult their undergraduate advisor for advice on how this may impact their ability to complete their degree requirements within the expected period of time.

Reducing the academic load to less than a full load as defined by a student’s year and program of study will make the student ineligible for certain scholarships and Dean’s Honours list. Full-time students with reduced course loads are still required to pay the full-time program fee, and will not be entitled to any tuition fee refunds.

VI. DEGREE REQUIREMENTS

To qualify for a degree, a student must complete a full undergraduate program as outlined in the Faculty Calendar within nine calendar years of first registration, exclusive of mandatory absences from his or her program. Further, no student will be allowed to graduate if they do not meet the criteria that may lead to registration as a Professional Engineer as set by the Canadian Engineering Accreditation Board (CEAB).

A full undergraduate program consists of eight Fall and Winter Sessions taken in order. To gain credit for a session a student must:
  a)  satisfy the academic regulations to proceed to the succeeding session as described herein, and
  b)  not be subsequently required to repeat the session for which credit is to be gained, and
  c)  not have any outstanding designations of "standing deferred," "incomplete," "No Grade Available," or GWR (Grade Withheld pending Review under Code of Conduct on Academic Matters) for any course in any session (see Regulations I-5 and I-7).

2. Final Session
To be eligible to graduate, a student must attain a weighted Session Average of 60% or greater in their final session. Any student who does not achieve a weighted Session Average of 60% in their final session (4W), but has attained a weighted Session Average that allows them to proceed to the next session on probation, shall repeat the final session and achieve a weighted Session Average of 60% or greater to graduate.

An academic standing of Proceeding on Probation, or On Repeat Probation will be removed and changed to Pass (or Honours if applicable) at the conclusion of the final session during which all requirements for graduation are satisfied.

3. English Proficiency Requirement
The Faculty requires each student to show an ability to write English coherently and correctly in all written work submitted for evaluation. Consequently, the Faculty reserves the right to ask each student to write a post-admission English Proficiency Assessment at the beginning of his or her first year of studies. Every student will also take at least one course that includes a written communication component within their curriculum. Satisfactory completion of the course or courses is required for graduation.

4. Practical Experience Requirement
It is a regulation of the Faculty of Applied Science and Engineering that all students complete a minimum of 600 hours of practical work before graduation. Full details of the practical experience requirement are outlined in "Curriculum and Programs."

VII. ACADEMIC STANDING

1. There are three categories of Academic Standing used for promotion:

Clear:
A student with a Clear standing may proceed to subsequent sessions.

Proceeding On Probation:
A student is placed on Probation the first time the Session Average is between 55% to 60%.  Probation is a warning that academic performance is not satisfactory.

On Repeat Probation:
 A student placed on Repeat Probation must withdraw from the Faculty for a prescribed period of time in accordance to the promotion regulations. A second instance of Repeat Probation will result in refusal of further registration in the Faculty.

2. Honours Standing:

 a) i)  In sessions 1F, 1W, 2F, 2W and 3F or 3W, Honours standing in the work of session is granted to students carrying a full academic load (2.50 credits per session), if the session is not being repeated and if the weighted Session Average is 80% or greater.  Note that extra (EXT) courses are not included in the academic load.
  ii)  During fourth year, a student may reduce their course load in either 4F or 4W (but not both) and be eligible for Honours Standing if the session is not being repeated and if the weighted Session Average is 80% or greater.
  b) i)  To obtain Honours upon graduation a full-time student must achieve a cumulative average across years 2, 3 and 4 of between 79.5% and 87.49% and a weighted sessional fourth year average of 74.5% or higher, excluding any required first year courses, repeated courses and courses marked as "Extra."
   ii)  To obtain High Honours upon graduation, a full-time student must achieve a cumulative average across years 2, 3 and 4 of 87.5% or higher, and a weighted sessional fourth-year average of 82.5% or higher, excluding any required first year courses, repeated courses or courses marked as "Extra."

VIII. PROMOTION REGULATIONS

The Promotion Regulations are the academic standards that dictate whether a student will proceed to the next session or not. These regulations apply to all students who are registered in the Faculty. The first session (Fall Session) commences in September and ends in December. The second session (Winter Session) begins in January and ends in April/May.

1. Removing Probation: 

Full-time Students

A full-time student who has a non-repeated session with a weighted Session Average of 60% or greater while maintaining a minimum 1.5 cumulative GPA will have their status improved by one academic standing category. For example: a student who has an academic status of “Repeat Probation” after one session with a weighted Session Average of 60% or better and a CGPA of 1.5 will have a new academic status of “Proceeding On Probation.” Note: full time session means four or more non-repeated HCEs.

Part-time Students

Students who are in part-time studies will have probation status improved by one academic standing category after having completed the minimum number of sessions to have grades registered in four or more non-repeated HCEs with a composite average of 60% or greater and a CGPA of 1.5.

Upon Graduation

An academic standing of Proceeding on Probation, or On Repeat Probation will be removed and changed to Pass (or Honours if applicable) at the conclusion of the final session during which all requirements for graduation are satisfied.

2. Required Withdrawal:
A student who has failed a session is required to withdraw and must discontinue their studies as soon as grades are made official  This applies whether or not the student is enrolled in courses that continue in the following session. In all cases where a full year course is dropped, the student will not receive credit for any work already done in the course. A student who is required to withdraw after a Fall Session will be withdrawn by the Registrar’s Office and will receive a refund for the Winter Session. A student who wishes to withdraw voluntarily must complete a withdrawal form at the Registrar’s Office. A student who is required to withdraw after a Winter Session need not complete a withdrawal form. 

3. Repetition of a Session:
A student is not permitted to repeat the same session more than once. Thus, any student who would otherwise be required to repeat a session more than once is given the status "Failed - will not be considered for re-admission."  In permitting a student to proceed to the next session, it is assumed by the Faculty that the student has both the ability and necessary background to obtain a weighted Session Average of 60% or greater. 

  a)  In a repeated session, no credit is retained for courses previously taken in which a mark of less than 70% was achieved. Courses in which a mark of 70% or greater has been achieved need not be repeated.  A student who is repeating a session may choose elective courses different from those he or she chose on the previous attempt.
  b)  A first year student may not improve his or her academic standing by voluntarily repeating a session,  for example; if a student is on academic probation and the promotional standing of the student will not be improved by the results of the voluntarily repeated session if his or her weighted Session Average for the session is 60% or greater.

4. Re-enrolment after Withdrawal:
A student who has withdrawn from the Faculty must apply for re-enrolment by the stated deadline dates for the Fall Session and Winter Session as stated in the Calendar for a decision on their eligibility to resume studies in the Faculty.  Specific deadline dates are listed in the “Sessional Dates” section of the Calendar.  Please contact the Office of the Registrar for application information. Re-enrolment is not automatic.  First-year students making such applications should consult the First Year Advisor.

5. Credit for Courses in the Fall and Winter Session: 
  a)  A student whose mark is less than 50% in any course taken as part of the academic load in a session will not be given credit for the course. If credit is not obtained for a course, the students must register for and repeat the course at the first opportunity. If a mark of 50% or greater is obtained in the repeated course, credit will be given for the course. 
  b)  If credit is not obtained for the original course on the second attempt, be it through repeating or substituting of a course, the student will be permitted one additional opportunity to clear the requirement. In such case, the student must register for and repeat the course or a substituted course at the first opportunity. If credit is not obtained for the original course or for the substituted course on the third attempt, the student will be given the status ‘Failed – Refused Further Registration.’
  c)  A student who is not in a regular full-time or part-time program and is taking courses either to obtain credit for a missing requirement or to repeat a previous failed course must achieve a mark of 50% or greater in order to retain credit in such courses.
  d)  PEY students who are given permission to take courses during their internship program will be given credit for those courses in which they obtain a mark of 50% or greater.
  e)  In the event that the requirement to repeat or substitute a course causes timetable conflicts that cannot be sanctioned by the department or division, study of higher level conflict courses must be deferred.
  f)  Promotion rules shall apply in the usual manner to students who are repeating or substituting courses or repeating examinations. Grades for repeated or substituted courses or repeated examinations shall be included in the weighted Session Average.

7. Credit for Courses in the Summer Session: 
A student taking any University of Toronto summer course(s) including repeated courses, must obtain a grade of at least 50% in order to retain credit.  Therefore, there will be no audit/promotional assessment for the Summer Session and credit for courses will be assessed on a per course basis except for students participating in the T-Program.

8.  Late Withdrawal from Select Arts and Science courses
a) Students pursuing a degree in the Faculty of Applied Science and Engineering may request to withdraw without petition from a total of no more than 3.0 FCEs (throughout their total academic career) of HSS/CS and free elective courses offered by the Faculty of Arts & Science, provided the request is made by the last day of term in the relevant course. This provision does not apply to courses offered by the Faculty of Applied Science and Engineering, including HSS/CS or free elective courses offered by the Faculty of Applied Science and Engineering.
 b) Students will make such requests through their undergraduate advisor who has the authorization to approve such requests if the circumstances warrant approval of an exception to the normal drop deadlines.
 c) Approved withdrawals under this procedure will be noted on the academic record by the course designation LWD (Late Withdrawal). This course status will have no effect on the GPA, Sessional Averages, or other elements of the academic record

9. Designating credit courses as extra
With the approval of their department’s undergraduate academic advisor or Chair’s designate for undergraduate studies, a student may elect to take an extra course. These courses cannot be used for degree program credit. Their marks are shown on the transcript but not included in the calculation of sessional averages. Any course taken by a student in a degree program that is not listed in the curriculum requirements for that program in the “Curriculum and Programs” section of the academic calendar will be designated as “EXT.” This includes courses taken for interest or additional elective courses beyond what is prescribed in a program’s curriculum.

The deadline for requesting any credit course be changed to an extra course is the same as that for dropping a course.  The deadline for requesting an extra course be changed to a credit course (if applicable) is the same as that for adding a course.

PROMOTION REGULATIONS: TEXT

There are two important parameters to the Promotion Regulations: a student’s previous record and the weighted Session Average (SA) achieved by the student in the current session. The regulations are presented below in text format. They are presented in nine sections, according to the student’s previous record. 

1. First year Students Enrolling with a Clear Record – Session 1F
  a) Session Average 60% or greater: Passed.  Proceed to the next session 1W with a clear record.
  b) Session Average between 55% and 60%: Placed on Probation with three options:
   i) Proceed to 1W on probation if all course marks are 50% or greater.
   ii) Enrol in the T-Program on probation.  Repeat all courses with marks less than 50%.  Students may elect to repeat other courses which have marks between 50% and 59%.  Must repeat specific courses as decided by the Chair, First Year and the T-Program Coordinator.  Up to three courses may be repeated. Students who are part-time or who are required to repeat/take four or more 1F courses are not eligible to enrol in the T-Program. 
   iii) Withdraw from the Faculty with the right to return to a subsequent Session 1F on probation. If more than three course marks are less than 50% or is required to take four or more 1F courses, a student must withdraw.
  c) Session Average between 50% and 55%: Placed on Probation with two options:
   i)  Enroll in the T-Program on Probation. Will repeat all courses with marks less than 60%. If more than three courses have marks less than 60%, normally the three courses with the lowest grades will be repeated. Students who are part-time or who are required to repeat four or more courses are not eligible to enrol in the T-Program and must withdraw. 
   ii) Withdraw from the Faculty with the right to return to a subsequent Session 1F on probation. If more than three course marks are less than 50%, a student must withdraw.
  d) Session Average between 45% and 50%: Placed on probation. Must withdraw from the Faculty and is eligible to repeat sessions when next offered.
  e) Session Average less than 45%: Failed. May apply for re-admission.
     Re-admission, if granted, will be on repeat probation. 

2. First year Students proceeding with a Clear Record – Session 1W*
 a)  Session Average 60% or greater: Passed. Proceed to the next session with a clear record.
 b)  Session Average between 55% and 60%: Placed on Probation. Proceed to the next session on probation.
 c)  Session Average less than 55%: Placed on repeat probation. Repeat session immediately when next offered.
*Students cannot proceed to second year if more than two first year courses are outstanding.

3. First year Students in the T-Program – Session 1W
 a)  Session Average 60% or greater: Passed. Proceed to the Summer Session on probation in the T-Program.
 b)  Session Average less than 60% or a mark in a repeated course below 50% Failed.  May apply for re-admission.  Re-admission, if granted, will be on repeat probation.

4. First year Students in the T-Program – Summer Session*
 a)  Session Average 60% or greater: Passed.  Proceed to 2F on probation
 b)  Session average less than 60%: Placed on repeat probation.  Repeat session 1W when next offered on repeat probation.
*Students cannot proceed to second year if more than two first year courses are outstanding.

5. First year Engineering Science Students – Session 1F
  a)  Session Average 60% or greater: Passed.  Proceed to the next session (1W) with a clear record.
  b)  Session Average between 55% and 60%: Passed.  Proceed to the next session (1W) with a clear record in Engineering Science or: 
   i)  Conditionally transfer to another Engineering program of choice.  Final acceptance into a program of choice is conditional upon a student achieving a Winter Session Average of 60% or greater,
   ii)  Transfer to another Engineering program with space with no conditions.
  c)  Session Average between 45% and 55%: Placed on Probation. Required to transfer to a program with space with two options:
   i)  Enrol in the T-Program on Probation.  Required to take as repeated those courses equivalent to courses with marks less than 60% (APS111H1 in lieu of ESC101H1 if the mark in ESC101H1 is less than 50%).  If more than three courses have marks less than 60%, the three courses with the lowest grades will be repeated.
   ii)  Withdraw from the Faculty with the right to return to a subsequent Session 1F on probation in a program with space.  If more than 3 course marks are less than 50%, a student must withdraw.  Not eligible to apply for re-admission to the Engineering Science Program.
  d)  Session Average less than 45%:  Failed.  May apply for re-admission.
   Re-admission, if granted, will be on repeat probation.  Not eligible to apply for re-admission to the Engineering Science program.

6. First year Engineering Science Students – Session 1W*
 a)  Session Average equal to or greater than 65%: Passed. Proceed to next session with a clear record.
 b)  Session Average between 55% and 65%: Passed. Proceed to next session with a clear record in any other 2nd year Engineering program.
 c)  Session Average between 50% and 55%: Placed on Probation. Proceed to next session on probation in an Engineering program with space.
 d)  Session Average less than 50%: Placed on repeat probation. Repeat session immediately when next offered on repeat probation in a program with space (not Engineering Science or Track One).
*No first-year Engineering Science student transferring to a Core 8 program, shall proceed to second year (2F) with more than two outstanding Core 8 course equivalents.

7. Students proceeding with a Clear Record–Sessions 2F,2W,3F,3W,4F,or 4W     
 a)  Session Average 60% or greater: Passed. Proceed to the next session with a clear record.
 b)  Session Average between 55% and 60%: Placed on Probation. Proceed to the next session on probation.
 c)  Session Average less than 55%: Placed on repeat probation. Repeat session immediately when next offered.

8. Students proceeding on Probation-Sessions 1W,2F,2W,3F,3W,4F,or 4W
 a)  Session Average 60% or greater: Passed. Proceed to the next session on probation
 b)  Session average less than 60%: Placed on repeat probation. Repeat session immediately when next offered.

9. Students proceeding on Repeat Probation-Sessions 1W,2F,2W,3F,3W,4F,or 4W
 a)  Session Average 60% or greater: Passed. Proceed to the next session on repeat probation
 b)  Session average less than 60%: Failed. Refused further registration. Will not be considered for re-admission.

10. Students repeating any session
 a)  Session Average 60% or greater: Passed. Proceed to the next session on probation
 b)  Session average less than 60%: Failed.  Refused further registration. Will not be considered for re-admission.

PROMOTION REGULATIONS: CHART

The following chart summarizes the text version of the promotion regulations.  In the event of conflict between the text version and the chart version, the text version shall govern.

First Year Fall session - 1F Newly Admitted  First Year Students

  Session Average
Status at Start of Session 0 45% 50% 55% 60%
Clear

Repeat Probation
Failed-May apply for re-admission

Probation
Withdraw for 8 months and repeat 1F Session

Probation
Proceed to 1W in T-Program or withdraw for 8 months and repeat 1F*

Probation
Proceed to 1W on Probation, or T-Program or withdraw for 8 months and repeat 1F

Clear
May Proceed-Pass or Honours

* A student who is part-time or has more than three course marks below 50% will be required to withdraw and is eligible to return to repeat 1F in a subsequent session on probation

 

First Year Winter Session - 1W

  Session Average
Status at Start of Session 0 55% 60%
Clear

Repeat Probation
Failed-Must withdraw for 8 months.  Upon return, must repeat session

Probation
Proceed on Probation

Clear
May Proceed Pass or Honours

Probation

Repeat Probation
Failed-Must withdraw for 8 months.  Upon return, must repeat session

Probation
Proceed on Probation

Repeat Probation

Refused Further Registration
Failed - Not eligible to continue in the Faculty of Applied Science & Engineering

Repeat Probation
Proceed on Repeat Probation

*Students cannot proceed to second year if more than two first year courses are outstanding.

T-Program Winter Session - 1W

  Session Average
Status at Start of Session 0 60%
On Probation in the T-Program

Repeat Probation
Failed - May apply for re-admission

Probation in the T-Program

Pass - May proceed to Summer Session on Probation in the T-Program*

*Condition: No repeated course may have a final mark less than 50%

 

T-Program Summer Session

  Session Average
Status at Start of Session 0 60%
On Probation in the T-Program

Repeat Probation
Failed - Must withdraw for 6 months.  Upon return must repeat regular 1W.

Probation
Pass - May proceed to 2nd year on Probation

*Students cannot proceed to second year if more than two first year courses are outstanding.

First Year Engineering Science Fall Session - 1F Newly admitted First Year Students

  Session Average
Status at Start of Session 0 45% 55% 60%
Clear

Repeat Probation
Failed - May apply for re-admission in a program with space

Probation
Enrol in the T-Program or withdraw and repeat 1F - in a program with space

Clear
Remain in Engineering Science or Transfer to another Engineering program*

Clear
May Proceed - Pass, Honours or Transfer to any Program

*55-60% Options:
a) Remain in Engineering Science and proceed to 1W subject to Engineering Science promotion rules
b) Voluntarily transfer to another Engineering program with space and be unconditionally accepted
c) Voluntarily transfer to another Engineering program. Acceptance in a program of choice in 1W is conditional upon receiving a Winter Session average of 60% or greater
d) Students who transfer into Track One are subject to Track One 1W transfer regulations

   

First Year Engineering Science Winter Session - 1W

  Session Average
Status at Start of Session 0 50% 55% 65%
Clear

Repeat Probation
Failed - Repeat session 1W immediately in a program with space (not Engineering Science or Track One)

Probation
Transfer to a program with space on probation

Clear
Transfer to another Engineering Program

Clear
May Proceed-Pass or Honours-May remain in Engineering Science or Transfer to any program

*No first-year Engineering Science student transferring to a Core 8 program shall proceed to second year (2F) with more than two outstanding Core 8 course equivalents.

Fall and Winter Sessions 2nd, 3rd and 4th year

  Session Average
Status at Start of Session 0 55% 60%
Clear

Repeat Probation
Repeat session immediately when next offered

Probation
Proceed on probation

Clear
May proceed-Pass or Honours

Probation

Repeat Probation
Failed-Repeat session immediately when next offered

Probation
Proceed on Probation

Repeat Probation

Refused Further Registration
Failed - Not eligible to continue in the Faculty of Applied Science & Engineering

Repeat Probation
Proceed on Repeat Probation

 

Any Repeated Session

  Session Average  
Status at Start of Session 0 60%
Clear

Refused Further Registration
Failed - Not eligible to continue in the Faculty of Applied Science & Engineering

Clear
May Proceed

Probation

Refused Further Registration
Failed - Not eligible to continue in the Faculty of Applied Science & Engineering

Probation
Proceed on Probation

Repeat Probation

Refused Further Registration
Failed - Not eligible to continue in the Faculty of Applied Science & Engineering

Repeat Probation
Proceed on Repeat Probation

IX. TRANSFERS

1. Transfer within the Faculty
 A student may apply to transfer from one program to another within the Faculty of Applied Science and Engineering. Students must submit an online "Request to Transfer" application available via the Registrar’s Office website. Program transfers at the completion of first year will not normally involve any additional courses to remedy deficiencies.

 a)  Transfers between regular Engineering programs:
  i)  Applications to transfer between Engineering programs may be submitted at any time during the Winter Session of first year but not later than the deadline as listed in the Sessional Dates section. All such applications are considered together on their merits after that date.
  ii)  The approval of transfers is subject to the availability of places reserved for internal transfers. Often, programs are unable to accept all students seeking transfer.
  iii)  Students who have submitted an online request to transfer application before the deadline and who have completed first year with a clear record and with a Winter Session Average of 65% or greater will receive preference for these internal places. Students who obtain Honours in both sessions of first year will be allowed to transfer to the second-year program of their choice.

 b)  Transfers from Track One:
  i)  A Track One student who has achieved a Session Average of 60% or greater in both terms of first year (1F and 1W) may transfer to their program of choice. 
  ii)  A Track One student who has achieved less than a 60% session average in either term (1F or 1W) but who is eligible to proceed to second year may apply to enrol in a program of their choice.  However, their choices may be limited to a program with space.

 c)  Transfers between Electrical and Computer Engineering Programs: 
 Students will select their courses in third and fourth year to fulfill program requirements in computer engineering or in electrical engineering.
 
 d)  Transfers between Mechanical and Industrial Engineering Programs:
  i)  Applications to transfer between Mechanical and Industrial Engineering programs must be submitted no later than the deadline after the current academic year.

 ii)  Students who wish to transfer between the Mechanical and Industrial Engineering programs will be allowed to do so if admitted directly to the first-year Fall Session of the Mechanical or Industrial Engineering program.
  iii)  Students not in category (ii) above will be allowed to transfer if places are available.

 e)  Transfers to the Engineering Science Program:
  Transfers from Engineering programs to Engineering Science are permitted after sessions 1F and/or 1W only in cases where the student has a superior academic record.
  
 f)  Transfers from the Engineering Science Program:
  i)  Newly admitted First year Engineering Science students will be accepted to transfer to any Engineering program on or before the last day to add or substitute Fall Session courses.
  ii)  First-year Engineering Science students who obtain a Fall Session Average of 60% or greater will be accepted to transfer to any Engineering program on or before the last day to add Winter Session courses. Students with Fall Sessional Averages between 55% and 60% will be conditionally accepted into a program of choice. Students with Fall Sessional Averages between 45% and 55% will be accepted to transfer to any program in which space is available, in the T-Program.
  iii)  First-year Engineering Science students who obtain Winter Sessional Averages of 55% or greater will be accepted to transfer to any Engineering program provided their "Request to Transfer" online application is submitted prior to the deadline. Students who obtain Winter Sessional Averages between 50% and 55% must have submitted an application to transfer not later than the deadline and these applications will be considered on their merits along with the applications for transfer from students in Engineering programs.

2.  Transfers to Other Faculties:
 A student interested in admission to another Faculty in the University of Toronto should consult with the Registrar or Admissions Officer of the Faculty concerned about the feasibility of obtaining transfer credit upon admission. Information regarding the application process can be found at www.adm.utoronto.ca.  More information may also be obtained from the Undergraduate Engineering website: www.undergrad.engineering.utoronto.ca or the Office of the Registrar.

X. FACULTY FINAL EXAMINATIONS

Final examinations are held at the end of the Fall and Winter Sessions. Students who make personal commitments during the examination period do so at their own risk. No special consideration will be given and no special arrangements made in the event of conflicts with personal or extra-curricular activities. Information regarding dates and times of examinations will not be given by telephone.

Rules for the Conduct of Examinations

(Additional Resources: http://undergrad.engineering.utoronto.ca/exams/exam-rules-regulations/)

1.  Timetable and Seating Lists
 The timetable of examinations and a list showing the rooms in which the candidates in each course have been assigned to write will be posted in prominent locations prior to the examinations.

2.  Aids Permissible and Not Permissible
 a)  A candidate will be permitted to bring to the examination and use only pen and pencil, drafting instruments, and if permitted, electronic calculators. All equipment brought to the examination must be placed on the candidate’s desk and kept in view during the examination.
 b)  With the exceptions noted under f), g) and h) below, a candidate must not bring to the examination desk any books, notes in any form, loose paper, calculator cases, instrument cases, or other containers.
 c)  Permissible calculators must be non-printing, non-communicating, silent and self-powered. The type of calculator permitted will be one of the following, as specified by the professor at the commencement of the course and on the final examination paper.
  i)  All programmable and non-programmable electronic calculators and pocket computers.
  ii) All non-programmable electronic calculators.
  iii) Calculators from a list of approved calculators as issued by the Faculty Registrar.
  iv) No electronic or mechanical computing devices will be permitted.
 d)  Bilingual dictionaries may be used under the following conditions by students who have language difficulties:
  i) The dictionary shall be submitted by the student for inspection by the presiding examiner.
  ii) The dictionary must not contain any material other than that which was originally printed in it.
  iii) The dictionary must be bilingual, i.e. contain the English equivalents of foreign words and vice versa, but no other material.
e)  All coats and jackets should be placed on the back of each candidate's chair. All notes and books, pencil cases, turned-off cell phones, laptops, purses, and other unauthorized aids should be stored inside a candidate's knapsack or large bag, which should then be closed securely and safely placed under the candidate's chair. Candidates are required to place their watches or timepieces on the desk throughout the examination. Material placed on the desk may be inspected by invigilators. Candidates are NOT allowed to have a pencil case on their desk and any pencil cases found on desks will be searched. Candidates are not allowed to touch their knapsack or bag or the contents therein until the exam is over. Candidates are not allowed to reach into the pockets or any part of their coat or jacket until the exam is over.  
f)   For those examinations marked C in the timetable, a single aid-sheet may be prepared and taken by the candidate to the examination for his or her personal use only. This aid-sheet is a standardized form that must be downloaded from the Faculty website. Students must print the form onto an 8.5" x 11" piece of paper and print and sign their names in the places provided. Both sides of the sheet may be used.
 g)  For those examinations marked D in the timetable, a candidate may bring to the examination and use such books, notes, or other printed or written material as may be specified by the examiner.
 h)  For those examinations marked X in the timetable, a candidate may bring to the examination and use any books, notes, or other printed or written material.

3. Beginning the Examination
 a)  Only those candidates who are there to write the examination will be allowed in the room during the examination.
 b)  Candidates will be admitted to the examination room two minutes before the hour appointed for the examination. They shall proceed quietly to their desks, where they will find all necessary material for the examination, except authorized aids which may be brought into the room. (See 2 above.)
  If the examiner considers it necessary, candidates may find on their desks with the examination paper special data such as log books, tabular data, curves or plans. Such special data are not to be written upon or marked in any way, and are to be returned with the answer books.
 c)  At the beginning of the examination period, answer books must be endorsed as follows: name and student number of the candidate, Faculty, course, instructor, date and room number. If more than one answer book is required, each must be endorsed when received and the books marked, “Book 1”, “Book 2”, and so on. The extra books are to be placed inside Book 1 when the candidate is through writing.
 d)  A candidate will not be permitted to leave the room during the first sixty minutes, nor to enter the room after that period. A candidate who arrives more than sixty minutes late will have to petition the Committee on Examinations for special consideration.

4. Ending the Examination
 a)  At ten minutes and five minutes before closing time the presiding examiner will announce the number of minutes remaining for writing.
 b)  Candidates who have finished writing and wish to leave the examination room before the five minute announcement must first personally hand in all their answer books, whether used or not, at the presiding examiner’s desk, together with special data if provided.
 c)   After the five minute announcement all candidates still in their seats must remain quietly seated, even if finished writing, until all the answer books and special data have been collected, and the presiding examiner announces that they may leave the room.
 d)  When closing time is announced, all candidates are to stop writing immediately, assemble their answer books, whether used or not, and special data which may have been provided, and hand them to the Assistants who will collect all materials from the seated candidates.
 e)  The examination paper belongs to the candidate unless otherwise stated.
 f)   When all materials have been collected, the presiding examiner will announce that candidates may leave the room. All rules for the conduct of candidates during examinations remain in full force until this announcement is made.

5. Conduct during the examination
 a)  A candidate giving assistance to or receiving assistance from, or communicating in any manner with any person other than the examiner, the presiding examiner or assistants, or copying, or having at the examination unauthorized aids of any kind, is liable to the sanctions listed in the Code of Behaviour on Academic Matters.
 b)  Eating, drinking and smoking are not permitted in examination rooms.
 c)   If it is necessary for a candidate to leave the room he or she may do so and return if accompanied by the presiding examiner or an assistant.
 d)  A candidate must not write on any paper, other than that in the answer book, and must keep all papers on the desk.

6. Reproduction of Final Examination Papers
A student may obtain a photocopy of any final examination paper that they have written under the jurisdiction of the Faculty of Applied Science & Engineering by submitting an online request within the period ending February 15 or October 15 (whichever comes first), following the session in which the course was taken. A fee of $13, payable by credit card or cash, for each examination paper to be reproduced must accompany the request. The Office of the Registrar may offer a period of Final Exam Viewing appointments after the term. Contact the Office of the Registrar for details.

7. Re-Checking of Marks
Within the period ending February 15 or October 15 (whichever comes first), following the session in which the course was taken, a student may have the final mark in any course listed in the Faculty Calendar re-checked by submitting an online request and making payment of $13 (by credit card or cash) for each course to be re-checked.
The instructor will review the student’s examination paper (if a final examination was held in the course) to ensure that all questions were properly marked in accordance with the marking procedure used for the entire class, that the addition of marks was correct, that the session marks were correctly compiled, and that the clerical operations involved in the computation and reporting of the final mark were correct. Mark adjustments based upon lenient reconsideration of the students work will not be made. If an adjustment is required it may be positive or negative.
 If the instructor finds an error which results in any change in the student’s final mark, the fee for re-checking the mark will be refunded.

XI. GRADING POLICIES

1. The instructor in each course shall announce, at a regularly scheduled class meeting held as early as possible in the session but before the final date to add or substitute courses, the details of the composition of the final mark which applies to the course, the exam type, the timing of each major session evaluation and the type of electronic calculators which will be permitted on session tests and final examinations. This information shall also be submitted to the Committee on Examinations via the Registrar of the Faculty, specifying the weighting of each component of the final course mark.

2. After the final date to add or substitute courses, the composition of the final mark in a course cannot be changed without the consent of a simple majority of students attending the class, provided the vote is announced no later than in the previous class. Any changes must be reported to the Committee on Examinations. The only exception to this is in the case of the declaration of a disruption.

3. Instructors shall submit course results as percentages.

4. a)  All written session work must normally be returned to students after evaluation with what the instructor considers to be appropriate commentary. At least one piece of session work worth at least 10% of a student’s performance, whether lab report, assignment, essay, etc., shall be returned to the student prior to the last day for withdrawal from the course without academic penalty.
 b)  After evaluating and returning items of session work, the instructor or the teaching assistant(s) shall be available as appropriate to meet with each student who wishes to discuss the work and/or the commentary offered.
 c)   Final examination papers are not returned to students. The instructor shall deliver the marked examination papers in alphabetical order to the Office of the Registrar for storage. The papers will be stored until February 15 or October 15 (whichever comes first) following the session in which the course was offered, after which they will be destroyed.

5. The following rules and guidelines apply to the evaluation of student performance in all courses offered within the Faculty. Where appropriate, however, an instructor may apply to the Committee on Examinations for permission to deviate from the rules.
 a) The composition of final marks may be based upon
  i)  a final examination
  ii)  independent term work performed under supervision, i.e., session tests or any other work which, in the judgment of the instructor, is a reliable measure of the performance of the student evaluated, and;
  iii)  session work not closely supervised;
 b)  The dates of session tests should be announced in advance. Unannounced session tests, if used, should not count for more than a minor fraction of the total mark for independent session work, and the value of this fraction should be specified early in the session when the details of the composition of the final course mark are announced in class.
 c)  A final examination, conducted under the jurisdiction of the Faculty Council and counting for at least 35% of the final mark shall be held in each lecture course.
d) No one essay, test, examination, etc. should have a value of more than 80% of the final grade.
 e)  A component of the final course marks must be derived from session work, and the final examination must not count for all of the final mark, unless the Committee on Examinations approves other arrangements on an annual basis.
 f)  The portion of marks for lecture courses which is derived from not closely supervised work shall not exceed a total of 25% of the final mark in a course unless the Committee on Examinations approves other arrangements. Work included in this category shall normally be accompanied by a sign-off statement attesting to the fact that the work being submitted either by an individual student or a group of students is their own work. The proportion of marks which can be derived without a sign-off statement, where students are free and encouraged to work together, is to be limited to 5% of the final course mark.
 g)  Each instructor must specify on session test and final examination papers the type of calculator permitted (see X (2) (c) above).
 h)  The only aids which a candidate may bring to the final examination and use, other than those which may be provided by the examiner or specified on the examination paper, are pen and pencil, a bilingual dictionary (for students having difficulty with the English language) if presented to the presiding examiner for inspection and approval prior to each examination at which its use is proposed, and drafting instruments without their carrying cases.
 i)  The following five types of final examination papers are approved for use in examinations conducted under Council’s jurisdiction. The relative value of each part of the examination must be indicated on all final examination papers. Further, unless otherwise specified, the only aids permitted are those outlined in Regulation X-2.

   Type A Papers for which no data are permitted other than the information printed on the examination paper.

   Type B Papers for which separate special aids or data, as specified at the top of the examination paper, are provided by the examiner for distribution to the candidates by the Registrar of the Faculty.

   Type C Papers for which the candidate may prepare, bring to the examination and use, a single aid sheet, downloaded from the Faculty's website, printed on an 8.5"x11" piece of paper. Students may enter on both sides of the aid sheet any information they desire, without restriction, except that nothing may be affixed or appended to it.

   Type D Papers for which the candidate may bring to the examination and use such aids (in the form of printed or written material) as the examiner may specify. The nature of the permitted aids must be clearly specified at the top of the examination paper, and must be announced to the class by the examiner in advance of the examination.

   Type X Papers for which the candidate may bring to the examination and use, any books, notes or other printed or written material, without restriction.

 j)  Any variation from the normal Faculty examination procedures (e.g. take-home examinations, pre-distribution of examination questions, zero-weight, low-weight, or no examinations in lecture courses, oral examinations, confidential examinations, multiple examinations in multi-section courses, examinations which are not of the standard 2.50-hour duration) requires on an annual basis the prior approval of the Committee on Examinations. Requests for approval of special examination arrangements should be made as early as possible in the session, and announcement to the class may not be made until the approval of the Committee on Examinations is obtained.
 k)  Normally multiple-choice questions are not used in final examinations conducted in the Faculty. In any event the Committee on Examinations must give its prior approval if the value of multiple choice questions exceed 25% of the total marks for any examination.
  l)  Group Evaluation
  (i)  In situations where a student’s performance is evaluated by a student peer group, the results of such evaluation shall not constitute more than 25% of the final course mark.
  (ii)  In courses in which group work or group assignments are performed, the proportion of a student’s final mark derived from undiscriminated evaluation of such group work or submission shall not exceed 25%, unless the Committee on Examinations has granted approval for a higher weighting of the undiscriminated group component. When such approval has been granted it shall remain in force so long as there is no change in the circumstances on which the original application was based or until the instructor requests approval for the arrangements.
  m)  Under no circumstances will students be permitted to evaluate their own work for credit in a course.

6. Instructors are responsible for the grading of the final exam and are expected to exercise their best judgment in assessing answers to examination questions and in determining final course marks.  Any assessment of the performance of students is not to be based on any system of quotas or predetermined arbitrary limits.

7.   a)  Instructors shall submit their final course marks to the Committee on Examinations via the Registrar of the Faculty in conformity with a prescribed deadline.
b)  The Chair of each department or division of the Faculty may elect to appoint a departmental marks review committee, to review results in courses offered by the department. If such a marks review procedure is carried out, instructors, after having submitting their marks to the Registrar of the Faculty, shall also report their results to the departmental committee. The departmental marks review committees are not authorized to make recommendations directly to instructors but may make recommendations to the Faculty’s Committee on Examinations.
c)  A student’s final course mark is unofficial until approved by the Committee on Examinations.

The full text of the University Assessment and Grading Practices Policy is available at the following link: www.governingcouncil.utoronto.ca/Assets/Governing+Council+Digital+Assets/Policies/PDF/grading.pdf

XII. PETITIONS AND APPEALS

I.  Petitions

  1. Petition forms are available on the Undergraduate Engineering website: uoft.me/petitions

There are three types of petitions:

   i)  Petition for Consideration in Course Work
    A student who is unavoidably absent during the term and consequently misses any graded work should submit a term-work petition through the Engineering Portal within one week of the graded work. The petition must be accompanied by appropriate documentation.

   ii)  Petition for Consideration in Final Examinations
     A student who believes that their academic performance has been adversely affected by illness, mishap or other circumstance during the examination period should submit a Petition for Consideration in Final Examinations.  Such petitions must be submitted online through the Engineering Portal within one week of the date of the student’s last examination.

   iii)  Petition for Special Consideration
     A student may petition for exemption from a specific academic regulation of the Faculty; however, he or she must provide sufficient reason why the regulation should be waived or altered. It is highly recommended that students first consult with their undergraduate advisor before they submit a petition for special consideration. 
 
 Students may petition with respect to the applicability to them of any academic regulation of the Faculty. These petitions must show the grounds on which they believe that the regulation should be waived or altered. Students should consult their undergraduate advisor before submitting such petitions through the Engineering Portal website. Petitions requesting the alteration of marks or promotional regulations will not be considered.

 II.  Appeals 

  1.  A student wishing to appeal a decision with respect to any petition should submit an appeal in written form to the Faculty Academic Appeal Board via the Registrar’s Office. Appeals to the Faculty Academic Appeals Board must be made within thirty days of the date of notification of a petition decision from a standing Committee of Council. The Faculty Academic Appeal Board Chair will appoint a hearing panel which will consist of at least three members of the Board of whom at least one shall be a student member. Normally, the Chair of the Academic Appeals Board acts as the Chair of the hearing panel. Hearings will be called by the Chair as required, but not later than ninety business days after the submission of the appeal. Both parties to the appeal are entitled to present throughout the hearing, to make opening statements, call evidence and make closing submissions. After hearing the appeal, the hearing panel may dismiss the appeal, allow the appeal and render the decision that it believes should have been made, or remit the matter back to the decision-maker for consideration. The decision of the Faculty Academic Appeals Board is considered the final decision of the Faculty.

   2.  A student wishing to appeal against a final decision of the Faculty may appeal to the Governing Council of the University. In that event, the student should consult the Director, Appeals, Discipline and Faculty Grievances, Office of the Governing Council, about the preparation and submission of the appeal. Appeals to the Governing Council must be made within ninety days of the date of notification of the final decision of the Faculty. Resource Page: http://www.adfg.utoronto.ca/home_page.htm

 

 III.  Office of the University Ombudsperson

  As part of the University’s commitment to ensuring that the rights of its individual members are protected, the University Ombudsperson investigates complaints from any member of the University not handled through regular University channels. The Ombudsperson offers advice and assistance and can recommend changes in academic or administrative procedures where this seems justified. In handling a complaint, the Ombudsperson has access to all relevant files and information and to all appropriate University Officials. The Ombudsperson handles all matters in strict confidence, unless the individual involved approves otherwise. The Ombudsperson is independent of all administrative structures of the University and is accountable only to Governing Council.

 Office of the Ombudsperson 
McMurrich Building First Floor, Room 102 12 Queen's Park Cres. West Toronto, Ontario M5S 1S8 Phone: (416) 946-3485 Fax: (416) 978-3439 Email:  ombuds.person@utoronto.ca